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Planning Commission Meeting

Highlights

  • ✅ Approved the Sylvan River Charter School conditional use permit for 10150 NW Glencoe Rd with added conditions for a street tree, restriped parking, six weather-protected bike spots, and a second ADA stall.
  • 🗺️ Staff briefed commissioners on the TGM concept planning grant and council’s call for broader public engagement before advancing the workforce-focused UGB concept.
  • 🧱 Commissioners pushed for faster zoning-code fixes (mixed-use standards, etc.); staff will seek a DLCD technical assistance grant and use the October meeting for a code workshop.
  • ⚖️ City attorney reminded members about Oregon’s tightened public-meeting rules—no more than three commissioners may discuss pending topics outside a noticed meeting.

Notes

  • Sylvan River Charter School CUP (City File 25-007)

    • Reuses the 3,200 sq ft commercial building at 10150 NW Glencoe Rd for a hybrid learning center with three classrooms, offices for family conferences, and small tutoring rooms. Site plan also adds a play yard, trash enclosure, and a defined loading zone while trimming the parking lot from 31 to 21 stalls.
    • Staff reported clean referral responses (no permits required by TVF&R or Clean Water Services) and recommended four conditions: plant a street tree from the approved list, restripe stalls to meet the 19‑foot depth, relocate/add weather-protected bicycle parking, and hit the six-bike requirement triggered by three classrooms.
    • Commissioners drilled into safety and operations: age group scheduling to avoid mixing kindergarteners with high-schoolers, sufficiency of parking for occasional teen drivers, whether the building required sprinklers, and how the indoor rooms would actually be used. Applicants Terry Coleman and Ross Stetelman explained the virtual-hybrid model (families homeschool, students attend short electives) and agreed to all conditions.
    • Debate centered on how many bike spaces must be covered and whether one ADA van stall was enough. The final motion (Miller/Hough, unanimous) added: (1) ensure the street tree placement preserves both driveways’ clear vision, (2) add two extra long-term/covered bike spaces (bringing the total to six), and (3) stripe a second ADA space.

  • TGM Concept Planning & UGB Work

    • Staff recapped the Sept 9 council work session: council appreciated the RAC’s workforce-housing boundary but wants broader outreach before picking a formal UGB expansion. The TGM grant requires all work to wrap by June 18 2026, so staff and the consultant will amend the engagement plan over the next few weeks and target new listening sessions in Oct/Nov.
    • Commissioners reiterated interest in seeing the “workforce map” sooner rather than later; staff confirmed it remains in progress but must follow the enhanced outreach roadmap.

  • Code Updates & Future Agendas

    • Vice Chair Labonte urged immediate workshops to tackle mixed-use standards and other code gaps highlighted by the Brim Hill review. Staff is chasing a DLCD technical assistance grant (after missing the last TGM code- rewrite round) and asked commissioners to email priority lists ahead of the October meeting so that session can pivot into a workshop. Members should copy staff (not the entire body) to avoid quorum issues.
    • City Manager Bill Monahan briefed commissioners on the Oregon Government Ethics Commission’s tighter enforcement: no more than three commissioners may discuss commission business outside a public meeting, even via sequential conversations or email chains.
    • October’s agenda currently holds only the code-update discussion; November could include a non-conforming-use application if it materializes. Monthly land-use report otherwise held no action items.

Follow-Ups

  • Sylvan River Charter School must implement the four staff conditions plus the commission’s new requirements before occupying the site; staff will verify restriping, bike parking, ADA counts, and tree placement during permitting.
  • Planning staff and the consultant will revise the TGM outreach plan and bring updated UGB engagement steps back to council this fall.
  • Commissioners will send prioritized code tweaks to staff (copying Chair King) before the October meeting so that session can pivot into a workshop; staff will fold the list into the DLCD technical-assistance grant scope.
  • Staff will circulate OGEC guidance reminding commissioners to limit off-line conversations to groups of three or fewer when discussing commission business.

Video Recording